Today, time is a commodity we all crave. If you don’t use time wisely, you will regret what you miss out on. If you’re working all the time, your private life will suffer.
Set timers. Use it to help you focus your energies. If you wish to get an hour of work done, set a timer for 20 minutes, take a break, and continue on until you are done.
Calendars can be a great tool to help you with your time management skills. Some people like printed calendars that they can scribble on. Other people like how flexible an electronic calendar is that you can use on computers or phones. Paper or electronic, a calendar is the smart way to manage your time more effectively and keep everything in order.
Pay attention to deadlines. When you know that a deadline is looming, your other tasks suffer because they go on a back burner. Staying on track with your deadlines will prevent you from neglecting one job to finish another.
Use your time more wisely. Set time goals for completion of tasks. This aids in time management and improves the quality of your life. Use any free time to catch up.
When you are making a daily schedule, be sure to include time for interruptions. If you forget to pay attention to things such as traffic or telephone conversation running a bit longer, this can seriously disrupt your entire day. When you know they’re coming, you can be prepared for interruptions.
Focus on specific tasks if time management is hard for you. Most people can’t get everything done accurately when they try to multi-task. If you try to multi-task excessively, you will just end up tired and producing poor quality work. Learn to work efficiently and carefully on one task at a time. When the project is complete, move to the next.
If you can’t manage your time right, step back and try to figure out why. If you’re not concentrating on tasks and sticking with them until they’re complete, ask yourself why. Determine what your current work method does for you so that you can add those good components to a new and improved work method.
If you’re having trouble grasping time management, consider what you are actually doing with your time. Use your time in a smart way. Check your voice mails and emails only when you have set aside time for them. Looking at the computer all day long to read emails will only serve to distract you, and it can keep you from accomplishing more important things.
Unless you absolutely need to, avoid checking your phone messages or emails until you are done with your task. This can cause you to lose your focus. Return texts, phone calls, and instant messages when you are done with the task at hand.
Review your schedule. Are there things that you can eliminate from the daily routine? Can you see some things others can help you with to give you some extra time? The most important skill to time management is delegation. Once you have delegated something to someone else, then you remove yourself from that task by letting the other person complete it.
Be aware that it really is not possible to do everything you want to do. It’s almost always impossible. Only a small percentage of your everyday duties will create great results. Do what you can, but set expectations that are realistic.
Tackle the more difficult tasks early. These should be completed early in your day. This can alleviate stress, allowing you to move on to mundane tasks. Get past your stressful duties early on so that you can have a relaxing afternoon.
Make a list of what you must do in a single day, and then prioritize the individual tasks based on how important or urgent they are. As you accomplish each task beginning at the top of the list, begin working on the next one down. Make a copy of your to do list and keep it with you.
Start keeping a diary. Write down everything you do each day for about a week, and include the amount of time it took you to complete each things. After a few days, review the diary and you can easily pinpoint areas that need improvement on time.
To get things done, make a priority list with all tasks placed in the order of importance. Having a list is a good starting point and helps you better see what you need to accomplish. Make sure that you give careful thought to what your most important tasks are. Those should top the list. After this, you can tackle the jobs that are least important.
Organize your space as best as you can. If you just spend a few minutes each time looking for something, and you do this everyday, you can lose hours over a week! Put together everything you use every day, then organize it and store it together. You’ll be a faster, more efficient (and less frustrated) worker this way!
Do not reward yourself until have have accomplished your goals. For instance, even though a cup of coffee may sound good, put if off if it will interrupt your schedule. Don’t forget to reward yourself, but don’t do so prematurely.
Make sure that you do not waste your time with unimportant tasks. When you are doing too much at one time, each task will be done less than perfectly. You won’t get anything done! You will do better if you take your time with each task.
Use the Pomodoro method. It says to work for 25 minutes, then take a 5 minute break. With that method, you’ll be able to stop feeling that you have to work even harder. You can also work optimally, which allows you to finish your work and get to the rest of your life.
Time is an important commodity. The important things in life can suffer if your time is not handled well. Therefore, it is important to manage your time. Use what you’ve just learned to get what you want out of life.